Terms & Conditions
REGISTRATION POLICY
Access to the event content and materials is only granted to registered attendees of the event.
HRM Asia reserves the right to refuse and cancel any registration without further explanation.
This event is open to HR professionals only, at the sole discretion of the organiser.
INTELLECTUAL PROPERTY
Registered attendees agree to respect all intellectual property rights in the programme, including the programme structure, content, materials, and proceedings.
DATA PROTECTION AND USE OF PERSONAL DATA (PDPA)
By submitting this application form to HRM Asia, attendees agree that any personally identifiable data they have provided, as well as photographs and videos captured during the programme, may be:
(i) used by the organiser for the organisation and administration of organiser programmes (including profile preparation for organisers, speakers, sponsors, and other participants, where applicable);
(ii) used and retained by the organiser for communicating with and informing attendees about organiser activities and programmes (by post, email, or telephone);
(iii) disclosed by the organiser (only relevant personal data as necessary) to service providers or partners engaged in connection with the programme;
(iv) used by the organiser in the development of marketing collateral for the programme and HRM Asia in the future.
If attendees provide someone else’s personal data or submit this form on behalf of another individual, they hereby declare that they have obtained consent from the named individual(s) in this form for the collection, use, and disclosure of his/her personal data by the organiser, HRM Asia, HRM Asia business partners, and other third-party service providers.
If attendees would like to request access to, correct, or withdraw consent for the organiser’s use of their personal data, photographs, and/or videos after submitting this form, or if they have questions about how the organiser and HRM Asia handle personal data, please send an email to the programme organiser at info@hrtechfestasia.com. Please note that withdrawing consent from the organiser/HRM Asia list after the event will unsubscribe the attendee from receiving emails from the organiser/HRM Asia, which does not include third-party emails from sponsors and exhibitors.
THIRD-PARTY LINKS AND CONTENT
The organiser/HRM Asia’s sponsors, advertisers, and third-party content or service providers may have links on their websites and digital newsletters that take attendees to other websites. Please note that links to other websites are provided throughout the organiser/HRM Asia websites for users’ information and convenience. The organiser/HRM Asia requests that third parties involved adhere to sound policies regarding the privacy of their users. However, this does not cover third-party data collection practices, and the organiser/HRM Asia does not assume any responsibility for the actions of third parties.
We may disclose your personal information to third parties as follows:
• To organiser/HRM Asia companies in order to process the data for the above-mentioned purposes;
• When we have your consent to do so, e.g., when you allow an event exhibitor to scan your attendee badge or when permitted by law;
• To third parties who work on our behalf to service or maintain business contact databases and other IT systems, e.g., suppliers of the IT systems used to process personal information, or who provide other services, such as printing;
• To third parties providing services to us or on our behalf who need to access your information, e.g., our professional advisors (e.g. auditors and lawyers) or hotels/venues for our events;
• To comply with applicable laws, protect rights, safety and property, and respond to lawful requests from public authorities (e.g., disclosing data in appropriate situations for national security or law enforcement purposes); and
• Subject to applicable law, in the event that an HRM Asia company, product, or business line is merged, sold, or in the event of a transfer of some or all of our assets (including in bankruptcy), or in the event of another corporate change in connection with such a transaction, or for pre-transaction review relating to such transactions.
INFORMATION ORGANISER COLLECTS WHEN YOU ATTEND ONE OF OUR EVENTS
Categories of information we collect about you include:
• Information you provide during registration, such as name, business email address, profile photograph, job title, professional interests, requested accommodation, and payment card information;
• Information you provide while attending the conference to receive additional access or materials (e.g., badge scan or QR scan); and
• Information collected when we photograph or record one of our events.
We use this information for certain activities, including:
• Enabling you to attend our events;
• Conducting our events;
• Sending newsletters and material related to topics that may interest you;
• Connecting event attendees with other participants such as speakers, exhibitors, and sponsors;
• Analysing attendee interests in and interactions with the event;
• Marketing our events through media; and
• Providing recordings of certain event sessions to interested business contacts, attendees, and online through our websites or HRM Asia social media sites.
We use this information because:
• It is necessary to perform our obligations or exercise our contractual rights;
• It is necessary to comply with applicable laws or regulations;
• We have a legitimate business interest to:
• Manage and promote our business and brand;
• Operate our event business;
• Provide and improve our products and services; and
• Collect relevant information for hospitality and health and safety purposes.
INFORMATION WE COLLECT FROM PARTICIPANTS OF SURVEYS
Categories of information we collect about you include:
• Personal information such as name and title, contact details, and company name; and
• Responses to survey questions.
We use this information for certain activities, including:
• Validating and analysing surveys;
• Conducting general research, including creating or updating aggregate benchmark data sets and reports;
• Providing our products and services; and
• Developing new products and services.
We use this information because:
• We have a legitimate business interest to:
• Provide and update benchmark data and analysis; and
• Validate and update our products and services.
PERSONAL INFORMATION RETENTION PERIODS
The organiser will retain your personal information for as long as required to perform the purposes for which the data was collected, depending on the legal basis for which that data was obtained and/or whether additional legal/regulatory obligations require us to retain it.
In general terms, this means that your personal information will be kept for the duration of the organiser relationship with you and:
• The period required by tax and company laws and regulations; and
• As long as it is necessary for you to bring a claim against us and for us to defend ourselves against any legal claims. This will generally be the length of the relationship plus the length of any applicable statutory limitation period under local laws.
REGISTRATION CANCELLATION POLICY
Registered attendees who do not attend the event are liable for the full registration fee and will not receive a refund for amounts already paid.
The organiser/HRM Asia is not responsible for any loss or damage resulting from a substitution, alteration, or postponement of the event.
Registered attendees are NOT able to cancel their tickets once they have been purchased.
In the event that you are unable to attend the conference, you may transfer your ticket to an HR colleague by notifying HRM Asia of your colleague’s particulars via edward@hrmasia.com.sg at least 1 business day before the conference.
SAFE MANAGEMENT MEASURES (SMM)
All individuals must adhere to the Safe Management Measures (SMMs) as per Singapore Government regulations at the time of event planning. All attendees must be fully vaccinated to attend the in-person event.
2024 GST RATE CHANGE
With effect from 1 Jan 2024, the GST rate will be increased to 9%.
Please note the following:
(i) If you register before 1 Jan 2024 and the organiser/HRM Asia receives the full payment by 31 December 2023, the ticket price will be subject to the 8% GST rate.
(ii) If you register before 1 Jan 2024 but the organiser/HRM Asia does not receive the full payment by 31 December 2023, the organiser/HRM Asia will issue a credit note to cancel the original tax invoice and reissue a new tax invoice with a 9% GST.
(iii) If you register and make payment from 1 Jan 2024, the ticket price will be subject to the 9% GST rate.